Academic Affairs Coordinator

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Academic Affairs Coordinator

Virginia Tech - Virginia (Blacksburg)

The College of Architecture, Arts, and Design (AAD) is seeking a full-time academic affairs coordinator to assist with undergraduate academic affairs and academic advising support. The position reports to the Associate Dean for Academic and Faculty Affairs in the AAD Office of the Dean and works closely with the college’s Director for Academic Advising and the college’s professional academic advising team to provide administrative, faculty, and student support across the college’s four schools and twelve undergraduate majors. Some of the Academic Affairs Coordinator’s key responsibilities include: • Processing undergraduate student forms and paperwork in Banner (force-adds, transfer credit requests, adding/dropping minors and secondary majors, credit overloads, course substitutions, advisor assignments, etc.) and tracking incomplete grades. • Class timetable and enrollment management support for AAD • Electronic filing of student forms to Banner Document Management • Tracking and organizing undergraduate and graduate course proposals and supporting the college’s curriculum committee • Compiling data and managing spreadsheets • Issuing notifications of documented student absences to faculty • Assisting with the academic affairs team with scholarships management • Supporting the college’s honorifics committee and annual awards ceremony • Management of important deadlines throughout the academic and calendar year • Handling in-person, e-mail, and phone inquiries from students, parents, and faculty/staff. • Collaboration with the academic affairs team on tasks related to recruitment, orientation, academic advising, retention, and graduation. The successful candidate will be a self-starter with excellent communication, written, and personal skills who enjoys working in a fast-paced academic environment alongside faculty and students. Adherence to FERPA (Family Education Rights and Privacy Act) and attention to detail are critical for this role. The Academic Affairs Coordinator will have a high level of interaction with faculty program chairs and school directors across the college, and with other staff and faculty members in the AAD Office of the Dean. The College of Architecture, Arts, and Design at Virginia Tech affirms our collective responsibility to encourage, build, and embrace the polyculturalism of our world. We do this by acknowledging and addressing our past, recognizing our current responsibility, and acting in the interests of building and sustaining communities that are truly safe, supportive, and inclusive for all. Our commitment is to continually and proactively engage in these processes for the benefit of our students, staff, and faculty across the college, and the communities around the world we aim to serve.

Required Qualifications:

• Administrative experience working in a higher education or professional setting • Demonstrated knowledge and skills with computer programs and information systems, including but not limited to Microsoft Office • Excellent organizational and communication skills • Experience with organizing or maintaining confidential records or files

Preferred Qualifications:

• Bachelor’s Degree, or significant relevant work experiences in higher education • Knowledge and understanding of FERPA • Experience using student information databases such as BANNER • Project Management experience • Experience with DocuSign, or a similar electronic file sharing software

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