DEPUTY CLERK I - LAND RECORDS
Posted 13 days ago
DEPUTY CLERK I - LAND RECORDS
City of Newport News - Virginia (NEWPORT NEWS, VA)
GENERAL STATEMENT OF JOB Responsible for performing a variety of clerical work including receipting and recording land records, issuing marriage licenses, scanning and indexing permanent records, assisting the public in the record room and accessing fees and copying permanent records, id performing other miscellaneous duties such as, filing, preparing a variety of Clerk's Orders, and appointments to various boards and commissions, receipting and filing judgments, financing statements, fictitious name certificates, and military discharges, and setting up copy accounts for copy machine in record room. Answers telephone and assists callers. Employee must exercise tact and courtesy in contact with the general public. Work is performed under the general supervision of the Land Records Supervisor. ESSENTIAL JOB FUNCTIONS Depending on the Clerk's functional assignment, job responsibilities may include any of the following. This is not meant to be an exhaustive list of job functions, but o representative sample of the type and level of work that is expected in this position Receipts, files, indexes, scans, proofs, and verifies financing statements, military discharges, fictitious name certificates, marriage licenses, wills and fiduciary documents Performs counter duty by assisting the public with issuing marriage licenses, concealed handgun permits, assumed name certificates; files military discharges, helps patrons with questions about public records Prepares oaths and Clerk's Orders for ministers to perform marriages; boards, commissions, and notary qualifications, including notification to Secretary of the Commonwealth of notary qualifications Performs archival backups of indexes and images; performs scanning off-site as needed for oversize plats and other documents and imports the same into the Court Record Management System for public access Answers telephone and greets visitors; provides information or refers caller to appropriate personnel Assists general public in record room by accessing and copying records; maintains security of permanent records within the Circuit Court Clerk's Office ADDITIONAL JOB FUNCTIONS Performs other related work, cross-trains, and performs a variety of duties in other sections of the Circuit Court as required ENTRY KNOWLEDGE, SKILLS, AND ABILITIES General knowledge of the principles and terminology related to deed recordation Demonstrates the ability to analyze and solve problems Thorough knowledge of general math to include addition, subtraction, multiplication, division, percentages and fractions Thorough knowledge of office procedures and principles General knowledge of business English Effective oral and written communication skills Ability to read and comprehend varying types of deeds and the Code of Virginia Ability to deal effectively and tactfully with the general public Ability to use personal and peripheral computer equipment and word processing and spreadsheet software with reasonable speed and accuracy
Required Qualifications:
High School diploma or equivalent required; supplemented by a minimum of 2 years of data entry, customer service and closely related experience; or any equivalent combination of education and experience which provides the required knowledge, skills and abilities.